Key Responsibilities:
- Provide comprehensive administrative and office support to ensure smooth daily operations
- Manage and prioritize calendars, scheduling meetings, appointments, and travel arrangements for the team
- Liaise with suppliers, clients, and other external parties to address and resolve routine issues
- Proactively follow up on outstanding matters to ensure prompt resolution
- Prepare and organize documents as needed, maintaining accuracy and accessibility
- Serve as the first point of contact, screening and routing incoming calls, emails, and inquiries
- Plan and coordinate events, conferences, and meetings, ensuring all logistics are in place
- Handle sensitive information with professionalism and uphold strict confidentiality
- Oversee expense reports, invoices, and budgets for the executive’s office
- Undertake additional administrative tasks or projects as required
Key Qualifications:
- Minimum 3-5 years previous experience in a similar role
- Exceptional organizational and time-management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools
- Ability to prioritize and multitask in a fast-paced environment
- Strong proficiency in English, with excellent written and verbal communication skills